Self-Service Menus and User Access (Oracle HRMS) (2024)

SSHR uses four types of menu: top-level menus, submenus, hidden submenus, and data security menus. The following section looks at each of these menus in detail.

The predefined menus are overwritten whenever an SSHR patch is applied so any changes you have made to the menus are lost. For this reason, you should create at least one top-level menu for employees and at least one for managers.

Note: You can avoid having to configure several similar menus by adding all employee and manager functions to each of your menus and then defining menu exclusions against the responsibility to exclude specific functions from groups of users.

See: Defining Menus for SSHR

Types of Menus

Top-level Menus

The top-level menus define the choices that the user sees on their menu when they log in to SSHR. For example, the top-level menu for the Employee Self-Service responsibility is the Employee Self Service menu.

See: Defining User Access and Menus

Submenus

Submenus group together functions in a logical group on the top-level menu, for example, the Professional Details functions are grouped together in the Manager Professional Details submenu. The predefined submenus for SSHR include:

• Professional Details (for Employee Self-Service)

• Manager Professional Details (for Manager Self-Service)

Hidden Submenus

By attaching a submenu to the top-level menu without defining a prompt, you can assign functions to the responsibility but hide them from the user. This means that the user cannot select these functions directly. The following hidden submenus are predefined for SSHR:

• Submenus for Actions

  • Manager Actions Menu (for Manager Self-Service)

  • Personal Actions Menu (for Employee Self-Service)

    See Also

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  • Contingent Worker Personal Actions Menu (for Contingent Worker Self-Service)

  • Appraisals Menu

• Submenus for Pages (Employee Self-Service)

  • Suitability Matching Employee Personal menu

  • Suitability Matching Pages menu

  • HR Self-Service Pages submenu

  • My Information Functions menu

• Submenus for Pages (Manager Self-Service)

  • HR Self-Service Pages submenu

  • Suitability Matching Manager menu

  • Suitablility Matching Pages menu

• Self Service Contingent Worker Functions

• HR Manager Self Service Pages

  • My Employee Information Functions menu

  • SSHR hierarchy and search functions

SSHR uses these submenus to determine the availability of functions in other places. For example, the Manager Enter Process submenu controls the tabbed regions appearing on the Manager Enter Process page. The Manager Actions menu controls which functions are available on the Actions page for a manager to perform on other employees. The Personal Actions menu controls which functions are available to a user on the Personal Actions page. This menu also controls which functions are available from the Actions page when the manager selects their own record.

Data Security Menus

SSHR uses the data security menus to determine which functions are global and which are for specific legislations.

The data security menus for SSHR are:

• HR_GLOBAL_SS_FUNCTIONS_SEED

  Contains all the functions that are accessible across legislations (global functions)

• HR_cc_SS_FUNCTIONS_SEED (where cc is legislation code)

  Contains all the functions that are specific to a legislation

• HR_GLOBAL_SS_FUNCTIONS_CUSTOM

  Contains customer functions that are accessible across legislations

• HR_cc_SS_FUNCTIONS_CUSTOM (where cc is the legislation code)

  Contains customer functions that are specific to a legislation

Menus for Employees (Non-Managers)

If you create a new employee menu and want to use the Personal Actions functionality, you need to add the following submenu to your new menu:

• Personal Actions Menu (or your configured copy of this menu)

If you intend that contingent workers use your new employee menu, add the Contingent Worker Personal Actions Menu (or your configured copy) instead of the Personal Actions Menu.

You must also add the following functions to your new menu:

• Personal Actions (or your configured copy of this menu)

• Suspended Actions

You must also make sure that, for any responsibilities that use your new employee menu, the values for the following profile options match the names of the personal actions submenus you selected above.

• HR:Personal Actions Menu

• HR:Contingent Worker Personal Actions Menu

Menus for Managers

If you create a new Manager menu and want to use the Manager Actions functions, you need to add the following submenus to your new menu:

• Personal Actions Menu (or your configured copy of this menu)

• Manager Actions Menu (or your configured copy of this menu)

• SS Hierarchy and Search Functions

If you intend that contingent workers use your new manager menu, add the Contingent Worker Personal Actions Menu (or your configured copy) instead of the Personal Actions Menu.

You must also add the following functions to your new menu:

• Suspended Actions Mgr

You must also make sure that, for any responsibilities that use the new manager menu, the values for the following profile options match the names of the manager actions and personal actions submenus you selected above.

• HR:Manager Actions Menu

• HR:Contingent Worker Manager Actions Menu

• HR:Personal Actions Menu